Privacy Policy according to Art. 13 GDPR

DEALING WITH PERSONAL DATA

Thank you very much for visiting our internet pages and your interest in our performance.

We want to inform you regarding the manner, the scope and the purpose of collecting and using personal data via our website. Basically, the protection of your privacy is of highest priority to our company. Therefore the respect of the legal standards for the data protection is for us a matter of course.

As a principle, we respect the regulations for the protection of personal data according to General Data Protection Regulation (GDPR), Bundesdatenschutzgesetz (BDSG), latest volume and further legislation.

Table of contents

1. Name and contact data
2. Contact details of the data protection officer
3. Purposes, legal basis of data processing and legitimate interests
4. Recipients of the data
5. Transfer to third countries
6. Storage period of the data
7. Right to information, correction, deletion, restriction of processing
8. Right of objection, data portability and revocation of consent
9. Right to complain to the supervisory authority
10. Necessity of the provision of data
11. Processing of personal data
12. Use and disclosure of personal data and purpose limitation
13. Links, cookies, tracking
14. Security
15. Disclaimer
16. Questions, comments and information

1.Names and contact data

AUTOPSTENHOJ GmbH is responsibly represented by Claudio Spiritelli and Jens-Peter Mayer. They can be contacted at:

AUTOPSTENHOJ GmbH
Sandkampstr. 90
48432 Rheine
Phone: + 49-05971/860202
E-Mail: info@autopstenhoj.com

2.Contact details of the data protection officer:
E-Mail: privacy@autopstenhoj.com
(postal address see above)

3. Purposes and legal bases of data processing and legitimate interests

3.1 Visiting our website

3.1.1 Log files

You can visit our websites without providing any personal information. We only store access data in so-called server log files, such as the name of the requested file, the date and time of the request, the amount of data transferred and the requesting provider. This data is evaluated exclusively to ensure trouble-free operation of the site and to improve our offer and does not allow us to draw any conclusions about your person.

You can revoke your consent to the storage of your contact data (e.g. on the contact page) at any time with effect for the future by sending an email to privacy@autopstenhoj.com.

3.1.2 Links, cookies, tracking

3.2 Data processing for advertising purposes

3.2.1 Newsletter

On our website we offer you the possibility to register for our newsletter. To ensure that no mistakes are made when entering the email address, we use the so-called double opt-in procedure (DOI procedure). After you have entered your email address in the registration field for the newsletter, we will send you a confirmation link to the email address you provided. If you click on this confirmation link, your email address will be added to our distribution list for sending our newsletter.

The legal basis for this data processing is Art. 6 para. 1 letter a) GDPR.

Reference to the right of objection

You can revoke your consent at any time via a link that is available to you in each footer of the newsletter or within your customer profile - if this has been set up - with effect for the future.

3.2.2 Product recommendation by email

As an existing customer, you will regularly receive product recommendations from us by email. In doing so, we use the names and email addresses provided by you as part of your order to advertise our own products that are similar to those that you have purchased from us on the basis of an order you have already placed.

The legal basis for this data processing is §7 UWG Abs. (3).

Reference to the right of objection

You can object to data processing for the above-mentioned purpose at any time with effect for the future. To do so, please send an email to: privacy@autopstenhoj.com.

If you object, the data will be blocked for further data processing for advertising purposes. We would like to point out that in exceptional cases, advertising material may still be sent temporarily after receipt of your objection. This is technically due to the necessary lead time within the selection process and does not mean that we have not implemented your objection.

3.3 Data processing for contact enquiries, contract initiation and processing as well as customer care and customer satisfaction enquiries

Insofar as you have voluntarily provided us with your personal data (e.g. via contact and enquiry forms on our website, by email, by telephone or in a customer meeting), we use this data in the context of contacting you, answering your enquiries, processing contracts concluded with you, creating a customer account, processing orders, for technical administration, follow-up (e.g. processing complaints) or in the context of a customer satisfaction enquiry. Which data is collected in the contact and enquiry form on our website can be seen from the input form.

Your personal data will only be passed on to third parties or otherwise transferred if this is for the purpose of fulfilling the contract (order and order execution), logging the provision of services, fulfilling legal obligations, fulfilling our own legitimate processing interests such as advertising to existing customers for customer aftercare and information about new services, if this is necessary for billing purposes or if you have given your prior consent.

The legal basis for this data processing is Art. 6 para. 1 letter a) , b) and f) GDPR.

Reference to the right of objection

You can object to data processing for the aforementioned purposes at any time with effect for the future. To do so, please send an email to privacy@autopstenhoj.com

3.4 Data processing in the context of a trade fair visit

We collect your contact data in paper form in the course of your visit to our trade fair stand. The collection of your personal data is mandatory in the context of the fight against the SARS-CoV-2 coronavirus.

We use the personal data you provide exclusively for the purpose of traceability to combat the SARS-CoV-2 coronavirus/tracing infection chains.

The legal basis for this data processing is § 26 para. 1 BDSG or Art. 6 para. 1 sentence 1 lit. f) GDPR, § 26 para. 3 BDSG and Art. 9 para. 2 lit. b) GDPR, § 22 para. 1 no. 1b BDSG, duty of care BGB and Occupational Health and Safety Act, §16 IfSG (Infection Protection Act), legal basis according to Art. 6 para. 1 lit. c) GDPR, performance of public interest tasks according to Art. 6 para. 1 lit. e) GDPR.

3.5 Data processing in the context of your application

We process personal data if you voluntarily provide it to us - as part of your application by contacting us (by post or email).

The processing of your personal data is necessary for the processing of your application. We use the data you provide exclusively for processing your application. We do not pass on the information to third parties.

The legal basis for this data processing is Art 88 GDPR in conjunction with. §26 para.1 BDSG.

Reference to the right of objection

You can object to data processing for the above-mentioned purposes at any time with effect for the future. To do so, please send an email to privacy@autopstenhoj.com

3.6 Data processing for whistleblower protection

We have organised whistleblower protection together with our data protection consultancy DBC. Reports of breaches of EU or national law can also be submitted to DBC anonymously. You will receive a confirmation of receipt within 7 days if the report has not been received anonymously. As an external partner, DBC ensures that both data protection and the identity of the whistleblower are protected in the best possible way.
The legal basis for this data processing is Art. 6 para. 1 lit. c GDPR; §10 HinSchG, Directive EU 019/1937 in conjunction with. HinSchG, §26 para.1,2 BDSG.

4. Recipients of the data

• Internal departments
• Partner companies within the scope of subcontracts
• Distributors/Dealers
• Health authorities, if applicable
• Whistleblower protection: external DPO, DBC company; if applicable, authorities, if applicable lawyers, if applicable auditors, accused person(s), internal investigation committee

Your data will only be passed on to third parties if this is necessary for the fulfilment and processing of the respective service. For the processing of product orders, we pass on your data to the shipping company commissioned with the delivery or to our dealer, insofar as this is necessary for delivery.

5. Transfer to third countries

• Distributors/dealers within the framework of contracts

6. Storage period of the data

The controller processes and stores personal data of the data subject only for as long as necessary to achieve the purpose of storage. Storage may take place beyond this if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject.

As soon as the storage purpose ceases to apply or a storage period prescribed by the aforementioned regulations expires, the personal data will be routinely blocked, anonymised or deleted.

Storage period:

• Within the scope of the business relationship for the duration of this relationship.
• Accounting-relevant information within the framework of the tax code 10 years
• Application documents for the duration of the selection procedure, max. 6 months after rejection.
• Contact data in the context of the fight against the SARS-CoV-2 coronavirus: 4 weeks
• Whistleblower protection: 6 months after conclusion of the proceedings, exception: clarification of further legal steps is required, e.g. disciplinary proceedings, initiation of criminal offences, statutory retention obligation for up to 3 years after conclusion of the case

7. Right to information, correction, deletion, restriction of processing

Customers, suppliers, service providers, interested parties and employees of AUTOPSTENHOJ GmbH have the right to information, correction and deletion or restriction of processing of the personal data stored by us. Deletion will take place if there are no obligations to retain data. As long as the retention obligations exist, a restriction of processing can be carried out.

8. right to object, data portability and revocation of consent

Customers, suppliers, service providers, interested parties and employees have the right to object to processing and the right to data portability. If the processing is based on consent, such as in the case of consent to contact us via contact form on our website, this consent can be revoked at any time with effect for the future.

To do so, please send an email to privacy@autopstenhoj.com.

9. Right to complain to the supervisory authority

Data subjects have the right to complain to the supervisory authority responsible for them. The contact details of the supervisory authority responsible for us are:

The State Commissioner for Data Protection and Freedom of Information of North Rhine-Westphalia.

P.O. Box 20 04 44 40102 Düsseldorf; Tel.: 0211/38424-0; poststelle@ldi.nrw.de

10. Necessity of the provision of data

The provision of personal data is necessary in order to be able to carry out the business relationship. If the data is not provided, the business relationship with AUTOPSTENHOJ GmbH may be partially or completely impossible.

Automated decision-making including profiling is not carried out in this context.

11. Processing of personal data

We only collect, process or use your personal data within our internet offer if you send us an enquiry (e.g. via the contact form) and the data necessary for processing your request. You are able to decide for yourself whether and which data you transmit to us.

12. Use and disclosure of personal data and purpose limitation

When you send us an email, personal data is collected. We therefore take the necessary precautions to protect this data accordingly and then process it exclusively for the purpose of processing the contract and for the protection of our own legitimate business interests (in accordance with Art. 6 Para. 1 lit.f GDPR). All systems in which your data is stored are password protected and only accessible to certain persons. Our employees have been obligated to comply with the data protection requirements according to the General Data Protection Regulation (GDPR). We do not pass on personal data of our customers to unauthorised third parties.

In the event that we outsource certain parts of the data processing, we oblige our processors in accordance with Art. 28 GDPR.

13. Links, cookies, tracking

13.1 Links to other Internet offers

If we refer to other Internet sites by means of links within our Internet offer, the operators of the external offers or sites are responsible for the data protection regulations in this case.

13.2 Use of cookies and analysis services

We use the web analysis service Matomo on our website. Matomo uses cookies for this analysis. Cookies are small text files that are stored on your computer and enable an analysis of your use of the website.
The information generated by the cookies, for example time, place and frequency of your website visit including your IP address, is transferred to our Matomo server and stored there. Your IP address is anonymised during this process so that you remain anonymous to us as a user. The information generated by the cookie about your use of this website will not be passed on to third parties. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.

We use HERE WeGo as a route planner on our website; HERE WeGo also uses cookies.

This cookie policy has been created and updated by CookieFirst.com.

Updated: 29.03.2021 05:15

14. Security

We take technical and organisational measures to ensure the security of your personal data. Your data is protected against loss, destruction, falsification, manipulation and unauthorised access.

If you call up pages and files within our website and are asked to enter data about yourself, we would like to point out that this transmission via the Internet is not secure and the data can therefore be accessed or falsified by unauthorised persons.

Our websites are also accessible via TLS encryption [https].

This data protection information does not apply to the content of other websites that you can access via links. We assume no responsibility for this.

15. Disclaimer

AUTOPSTENHOJ GmbH shall not be held liable for, nor guarantee that the information contained within this website is current, correct, or complete. The same applies to all direct or indirect links contained within the site. AUTOPSTENHOJ GmbH shall not be held responsible for the content of pages reached by way of such links, nor shall the company be held accountable for direct or indirect damages resulting from the use of information contained herein.

All data and pictures about our products are not binding and are only giving an approximate description. Moreover, we reserve the right of differences between the goods delivered and the data and pictures given here (i.e. technical data, equipment, material and optical appearance) so far as the differences are reasonable for the customer and a possible reduction in value or utility value of the goods delivered is not considerable.

The content of this website is copyright-protected. Contents may not be duplicated, stored, and/or published, neither in part nor wholly, without written permission of the copyright holder.

Any information or data found within the website of AUTOPSTENHOJ GmbH, as well as their use are subject to German Law under exclusion of international law. Rheine shall be the exclusive venue and court of jurisdiction.

16. Questions, remarks and information

According to current law, we will send written information to you about the registered data concerning your person. You have the right on correction, blocking or erasure of your personal data. Please contact us via email: info@autopstenhoj.com

Edition: November 2023